1. Attendance

Minutes: 

Present:  Janice Kerekes, District 1;  Carol Studdard, District 2;  Tina Bullock, District 3;  Johnna McKinnon, District 4;  Lisa Graham, District 5;  and Superintendent Charlie Van Zant.

Superintendent

2. C-1 Minutes of Student Hearing and Regular Meeting on July 17, 2014, and Special Meeting on July 29, 2014

Attachment: MINUTES - July 17, 2014.pdf
Attachment: MINUTES - July 29, 2014.pdf
Attachment: Disciplinary Minutes-2014 July 17, 2014.pdf (Confidential Item)

School Board Members

3. C-2 Legal Fees for Unfounded Ethics Complaint

Attachment: 08-21-14 Invoice - Coates Law Firm.pdf

Deputy Superintendent

4. C-4 Renew Service Agreement with Apple. Inc.

5. C-5 Renew Service Agreement with Airwatch, Inc.

6. C-6 Post Execution Contract Review - Vector Security, Inc.

Attachment: 08062014 Vector Security Inc Contract for Information Services.pdf

7. C-6A Approve Interlocal Agreement between Clay County School Board and Rolling Hills Community Development District regarding use of District recreational facilities by Clay High School

Attachment: 08-21-14 DOCS-#387397-v3-Clay_High_School_Swim_Team_FY_2014_-_RHCDD.pdf

Human Resources

8. C-7 Personnel Consent Agenda

Attachment: Personnel Consent Agenda 8 21 14.pdf

9. C-9 Approve the Memorandum of Understanding with the Clay County Education Association and the CAS Manual for 2014-15

Attachment: MOU CAS District 8 21 14.pdf
Attachment: FINAL VERSION CAS MANUAL 2015 - Revised 7 28 14.pdf

Instruction

10. C-10 Request for purchase order to contract with Page Keeley, Author and Professional Development Provider

11. C-11 Purchase Orders for Professional Development for Carnegie Math Initial Product Implementation Workshops.

12. C-12 Amendment to the Development and Hosting and Support Agreement Between The School District of Clay County, Florida and Clay Health Department and Schoolmeds, LLC

Attachment: SchoolMEDS com.pdf

13. C-13 Advertise the 2014-2015 Student Progression Plan

Attachment: STUDENT PROGRESSION PLAN COVER PAGE 2014-15.pdf
Attachment: STUDENT PROGRESSION PLAN INTRODUCTION 14-15.pdf
Attachment: ELEMENTARY EDUCATION SPP 14-15-1.pdf
Attachment: SECONDARY EDUCATION 14-15.pdf
Attachment: EXCEPTIONAL STUDENT EDUCATION 2014-15.pdf
Attachment: ADULT EDUCATION - 2014-15.pdf

14. C-16 Taylor-Hooton Foundation Presentation

Attachment: August 2014 - Taylor-Hooton Foundation.pdf

15. C-17 Embry-Riddle Amendment to Dual Enrollment Agreement 2014-15

Attachment: August 2014 - Embry-Riddle Amendment.pdf

16. C-18 Student Travel

Attachment: August 2014 - Student Travel.pdf

17. C-19 Payment to Little Star Center

Attachment: Little Star Center - Three Rivers Legal Services.pdf

18. C-20 Challenge Enterprises Agreement 2014-15.

Attachment: CHALLENGE ENTERPRISES AGREEMENT 14 15.pdf

19. C-21 Clay Behavioral Health Center Agreement 2014-15.

Attachment: CLAY BEHAVIORAL HEALTH 14 15.pdf

20. C-22 Division of Administrative Hearings 2014-15.

21. C-23 Episcopal Children's Services Head Start/Early Head Start 2014-15.

Attachment: Episcopal Children's Head Start Early Head Start Clay 14 15.pdf

22. C-24 Florida State University Internship Agreement

Attachment: SEDNET Florida State University Internship Agreement 1.pdf

23. C-25 Rightpath Behavioral Health Services 2014-15.

Attachment: RIGHTPATH BEHAVIORAL HEALTH 14 15.pdf

24. C-26 SEDNET Grant for IDEA 2014-15.

Attachment: SEDNET Grant for IDEA 14 15.pdf

25. C-27 School Afffiliation Agreement between CCSD and Orange Park Medical Center

Attachment: OPMCAffiliation agree 2014.pdf

26. C-28 Affiliation Agreement between Signature Health Care of Orange Park and School Board of Clay County

Attachment: Signature health2014.pdf

27. C-30 Overnight/Out of State Travel

Attachment: State and National CTSO OverNight and Out-of-State.pdf
Attachment: FFA Sept. 6-7.pdf
Attachment: FFA Sept 12-13.pdf

28. C-31 Out of State Travel for AdvancED Accreditation Review

Attachment: Instructional Division Board Back-Up_Fall AdvancED ER Visits (Board Submission).pdf

29. C-33 Amended Agreement between the School Board of Clay County and the Department of Juvenile Justice regarding Sharing of Confidential Information

Attachment: JJ Sharing Info (Revised).pdf

Business Affairs

30. C-34 Writeoff Non-Sufficient Checks at School

31. C-35 Warrants and Vouchers for July 2014

Attachment: WARRANTS AND VOUCHERS 2014 JULY.pdf

32. C-36 Bid to Be Awarded August 2014

33. C-37 Monthly Property Report - July, 2014 - Furniture/Equipment

Attachment: Furniture-Equipment Report-July, 14.pdf

34. C-38 Monthly Property Report - July, 2014 - AV Materials

Attachment: Audiovisual Report-July, 14.pdf

35. C-39 Monthly Property Report - July, 2014 - Software

Attachment: Software Report-July, 14.pdf

36. C-40 Monthly Property Report - July, 2014 - Vehicles

Attachment: Vehicles Report-July, 14.pdf

37. C-41 Deletion of Certain Items Report - August, 2014

Attachment: Deletion Report-August, 14.pdf
Attachment: Deletion Report (Attachment)-August, 14.pdf

Support Services

38. C-43 Substantial Completion of Green Cove Springs Junior High School HVAC Replacement Building 8

Attachment: GCSJH HVAC Replacement Bldg. 8 Substantial Completion.pdf

39. C-44 Substantial Completion of Fleming Island Elementary School HVAC Replacement Building 3

Attachment: FIE HVAC Replacement Bldg. 3 Substantial Completion.pdf

40. C-45 Substantial Completion of Fleming Island Elementary School Roof Replacement Buildings 1, 2, 3, 4, 7, 20, & 21

Attachment: FIE Roof Replacement Bldgs. 1,2,3,4,7,20,&21 Substantial Completion.pdf

41. C-46 Substantial Completion of Green Cove Springs Junior High School Roof Replacement Building 5

Attachment: GSSJH Roof Replacement Bldg. 5 Substantial Completion.pdf

42. C-47 Substantial and Final Completion of Tynes Elementary School Roof Replacement Buildings 2, 3, 4, 5, 6, 20, & 21

Attachment: Substantial & Final TES Roof Replacement Bldgs. 2,3,4,5,6,20,&21.pdf

43. C-48 Additive Change Order #2 (Direct Purchasing) for Tynes Elementary School Roof Replacement Buildings 2, 3, 4, 5, 6, 20, & 21

Attachment: CO 2 TES Roof Replacement Bldgs. 2,3,4,5,6,20,$21.pdf

44. C-49 Pre-Qualification of Contractors

Attachment: Contractor List 8,21,14.pdf

45. C-50 Project Priority List (P.P.L) to Identify Projects for C.O. & D.S. Expenditures

Attachment: PPL.pdf

46. C-51 Additive Change Order #3 (Direct Purchasing) for Middleburg Elementary School Cafeteria Expansion

Attachment: CO 3 MBE Cafeteria Exp.pdf

47. C-52 Additive Change Order #4 for Middleburg Elementary School Cafeteria Expansion

Attachment: CO 4 MBE Cafeteria Exp.pdf

48. C-53 Additive Change Order #1 for Orange Park High School Roof Replacement Building 4

Attachment: CO 1 OPH Roof Replace.pdf

49. C-54 Additive Change Order #1 for Thunderbolt Elementary School Fire Alarm Replacement

Attachment: CO 1 TBE Fire Alarm Replace.pdf

50. C-55 Additive Change Order #2 for Keystone Heights High School CTE Remodel

Attachment: CO 2 KHH CTE Remodel.pdf

51. C-56 Additive Change Order #3 (Direct Purchasing) for Keystone Heights High School CTE Remodel

Attachment: CO 3 KHE CTE Remodel.pdf

52. C-57 Additive Change Order #2 for Orange Park High School HVAC Replacement Buildings 10 & 24

Attachment: CO 2 OPH HVAC Replacement.pdf

53. C-58 Substantial Completion of Middleburg Elementary School Cafeteria Expansion

Attachment: Sub Comp MBE Cafeteria Exp.pdf

54. C-59 Substantial Completion of Keystone Heights High School CTE Remodel

Attachment: Sub Comp KHH CTE Remodel.pdf

55. C-60 Substantial Completion of Orange Park High School HVAC Replacement Buildings 10 & 24

Attachment: Sub Comp OPH HVAC Replacement.pdf

56. C-61 Substantial Completion of Orange Park High School Roof Replacement Building 4

Attachment: Sub Comp OPH Roof Replacement.pdf

57. C-62 Substantial and Final Completion of Keystone Heights Elementary School Roof Replacement Building 2

Attachment: Sub & Final Comp KHE Roof Replace.pdf

58. C-63 Substantial and Final Completion of McRae Elementary School Roof Replacement Buildings 1, 2, 3, 5, 6, 20 & 21

Attachment: Sub & Final Comp MRE Roof Replace.pdf

59. C-64 Clay County Utility Authority Temporary Construction Easement at Orange Park High School

Attachment: CCUA Easement OPH.pdf

60. Adoption of Consent Agenda

Motions:
Approve the Consent Agenda with the exception of the following items that were pulled to Discussion: C-3, C-8, C-14, C-15, C-29, C-32, C-42	- PASS
Vote Results
Motion: Lisa Graham
Second: Johnna McKinnon
Tina Bullock	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

61. Stanley Pfenning - CCSB Policies, past, present and future and the relationship of the Board and the other stakeholders

62. Susan Sailor - School Board Governance in relation to AdvancED Standard 2, District Accreditation

63. Gary Yeldell - Educational impacts of recent actions and interactions of the Board

Minutes: 

Both Mr. Pfenning and Dr. Sailor withdrew their requests to speak.  

Mr. Yeldell spoke about the importance of creditability and issues surrounding the pending lawsuit against the Clay County Board of County Commissioners. 

64. Chairman's Statement regarding school district accreditation

Minutes: Following Scheduled Citizens and before moving to the Discussion agenda, Mrs. Studdard addressed the issue of the district's possible loss of accreditation.  She stated that she had contacted the Associate Director from AdvancED for the state of Florida who confirmed that no official warnings had been issued. 

Superintendent

65. D-1 Superintendent's Update

Minutes: Superintendent Van Zant commented on the phenomenal start to the new school year.  Teachers and staff all over the county are working to actively engage students at every level.    He noted that Clay County is only 11 points away from being in the top ten districts in the state and 9 points away from being an "A" district.

Deputy Superintendent

66. C-3 Proposed Allocation Changes for 2014-2015

Attachment: Allocation Summary - August 21, 2014.pdf
Minutes: 

Speaker from the audience: Renna Lee Paiva

Discussion followed with comments about the district's fund balance and student enrollment projections. 

Motions:
Approve staff allocation changes as submitted.	- PASS
Vote Results
Motion: Johnna McKinnon
Second: Lisa Graham
Tina Bullock	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

Human Resources

67. D-2 Human Resources - Special Actions

Minutes: There were no special actions.

68. C-8 Human Resources Related Purchased Services (Item pulled by Mrs. Kerekes)

Attachment: Thrasher Horne Lease Agreement TOY SREY 2015.pdf
Minutes: 

Mrs. Kerekes pulled this item because she had a question about labor relations attorney fees and wanted to ensure that the labor attorney is not being used as private counsel.  She believes labor attorney issues should go through the school board attorney before services are engaged.  Board discussion ensued.

Toni McCabe, Assistant Superintendent for Human Resources, asked for clarification that matters pertaining to routine collective bargaining and employee relations matters would be exempt.

Motions:
Move to approve a modification of the agenda item that all assignments to the labor attorney be disclosed  to the school board chairman and school board attorney ten days prior to the date that the work is to begin and with the proviso that the labor attorney shall not be used in any circumstances to research or review the legality or the validity of the actions of the board or the school board attorney other than on collective bargaining or employee termination matters.	- PASS
Vote Results
Motion: Janice Kerekes
Second: Tina Bullock
Tina Bullock	- Aye
Lisa Graham	- Nay
Janice Kerekes	- Aye
Johnna McKinnon	- Nay
Carol Studdard	- Aye

Instruction

69. C-14 Advertise the 2014-2015 Code of Student Conduct

Attachment: 14-15 Code of Conduct draft.pdf
Minutes: Speaker from the audience: Renna Lee Paiva

Motions:
Advertise the 2014-2015 Code of Student Conduct as submitted.	- PASS
Vote Results
Motion: Janice Kerekes
Second: Tina Bullock
Tina Bullock	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

70. C-15 Crisis Intervention Manual

Attachment: Crisis Intervention Manual Updated.pdf
Minutes: Speaker from the audience:  Renna Lee Paiva 

Motions:
Approve the Crisis Intervention Manual as submitted.	- PASS
Vote Results
Motion: Lisa Graham
Second: Johnna McKinnon
Tina Bullock	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

71. D-3 Public Hearing - 2014-15 Admissions and Placement Manual, included as School Board Policy.

Attachment: Admissions and Placement Manual Board Backup.pdf
Minutes: The public hearing was opened by Chairman Studdard.  With no one being present to speak to this item, the public hearing was closed.  

Motions:
Approve 2014-15 Admissions and Placement Manual.	- PASS
Vote Results
Motion: Lisa Graham
Second: Janice Kerekes
Tina Bullock	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

72. C-29 Approve 2014-2015 Master Inservice Plan Review

Attachment: MIP 2014-2015 Board Review.pdf
Minutes: Speaker from the audience:  Renna Lee Paiva

Motions:
Approve 2014-2015 Master Inservice Plan Review as submitted.	- PASS
Vote Results
Motion: Johnna McKinnon
Second: Lisa Graham
Tina Bullock	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

73. C-32 Charter School Review Committee Recommendation of the Clay Charter Academy Application (item pulled by Mrs. Bullock)

Attachment: Committee Recommendation.pdf
Attachment: Charter Application for Clay Charter Academy.pdf
Attachment: Appendix A-D.pdf
Attachment: Appendix E.pdf
Attachment: Appendix F-G.pdf
Attachment: Appendix H-I.pdf
Minutes: 

Mrs. Bullock pulled the item to ask that it be tabled so there would be more time to review the application with respect to the school's location.  There was Board discussion.  The district's review committee found the application met all requirements for approval. 

 Speaker from the audience:  Renna Lee Paiva

School Board Attorney Bruce Bickner noted that if the application is not approved, the school district would have to justify why and he felt there was no good reason.  Mr. Bickner recommended the approval of the application.

Motions:
Approve the Charter School Review Committee Recommendation of the Clay Charter Academy Application as submitted.	- PASS
Vote Results
Motion: Lisa Graham
Second: Johnna McKinnon
Tina Bullock	- Nay
Lisa Graham	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

Business Affairs

74. C-42 Agreement between School Board and TSA Consulting Group. Inc.

Attachment: School District of Clay County FL - Contract 7-1-14 smm.pdf
Minutes: 

Speaker from the audience: Renna Lee Paiva 

Dr. George Copeland, Assistant Superintendent for Business Affairs, addressed the services provided to employees through TSA. 

Motions:
Approve six (6) year renewal contract to implement an Agreement between the Clay County School Board and TSA Consulting Group, Inc.	- PASS
Vote Results
Motion: Johnna McKinnon
Second: Lisa Graham
Tina Bullock	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Johnna McKinnon	- Aye
Carol Studdard	- Aye

75. Speakers

Minutes: 

Cheryl McDavitt - school district accreditation

Renna Lee Paiva - unions and relationships

Joanna Adkins - seclusion rooms   

Rebecca Musick - seclusion rooms

76. Comments

Minutes: Superintendent Van Zant thanked all employees for their part in kicking off the school year with a great start. Teachers, bus drivers, cafeteria and maintenance workers - all employees - play an important role working together for the overall success of the school district.

77. Comments

Minutes: 

Board members made positive comments about the opening of the 2014-2015 school year.

Mrs. Studdard shared brochures she received about accreditation.  The court hearing for the Writ of Mandamus will be heard on Tuesday, August 26, 2014, at 9:00 a.m.